Time Management and Day Planning Hints and Tools

One of the Greatest Advantages to Being Organized and to Daily Planning is the Great Feeling You Get

When we feel organized we feel better. Organization is, at its root, the result of confronting the elements of life. Taking a few simple actions to make us feel more in control of our lives can make a huge difference in our effectiveness and sense of being organized. Here are a few ideas:

1. Spending a few moments to put order into our space can make a big difference in our own feelings of well-being. You may recall when you were a child how good you felt when you cleaned up your bedroom or organized your desk. Most of us, time to time, spend a bit of time cleaning up our desk or our files and generally feel better after doing so. Keep this in mind, and do it often. It can be a great first step to the feeling of being organized.

2. Getting up a little earlier can be of great advantage. Benjamin Franklin had it right when he said, “Early to bed and early to rise makes a man healthy, wealthy and wise”. Perhaps he was onto something. When you get up a bit earlier you feel like you are getting a head start and a leg up on the rest of the world. Sometimes you can beat the phone calls in the other interruptions which will come about during the main part of the day. This can make you feel more organized and give you great sense of well-being.

3. Our involvement in projects which include other people can, at times, cause us to feel out of control. One can look around and see that everybody is attempting to do their own thing yet also see that these folks are not really as coordinated as they should be. A great way to handle this is by having a meeting. One might have a meeting with individuals of the group, or the group as a whole, or even with just one person with whom one share goals. Confusions can often be worked out simply by communicating with another person, be they expert or not, about the situation. This can help untangle confusions and make one feel better.

4. Goals are great but having goals is not enough. Along with one’s goals one needs to have a plan of attack as to how to achieve the goals. Additionally these plans need to be worked out into programs which will give us step-by-step approaches for how to achieve the goals. It is best that a program have dates assigned to the individual steps – these will act as deadlines. Having and operating by a program will give a great feeling a great sense of organization and well-being.

5. Our days are complex and as we push through our days we inevitably come up with large amounts of data. Some of this data is important; some is not. Most experts agree that the best way to handle it is to throw the data into one place and deal with all the data at one time during the day. Dealing with the data is basically the action of looking at each item in deciding if it needs to be done and then either doing it or assigning it to another or giving it to somebody else to be done. This keeps unevaluated data from accumulating and most of all keeps it from accumulating in our minds. Data accumulated in our minds is disruptive and reduces our efficiency. Having some system to evaluate and then to store data for later action is a major habit that will go far towards achieving greater well-being.

6. It is difficult to overemphasize the importance of operating by a list. The list is simply written set of items that one has gotten out of one’s mind and put down on a piece of paper or on to a computer that acts as a guide to what one is going to do during the day and time ahead. Computers allow this to be efficiently done. By getting these tasks out of our minds and onto a piece of paper or some sort of the system, we free ourselves to be able to concentrate better on our lives. This gives us a feeling of well-being.

7. And perhaps most important of all, is to create a daily plan. Daily planning is the root of our getting the most done during the hours that we have available during our days. All the above actions are important including, of course, having a list. But these lists need to be sorted out into activities with durations and a strategy should be worked out on how to get these items done. Daily planning is the action of becoming most efficient and putting the most into the hours that we have. This is perhaps the most important action one can take to achieve a feeling of organization and well-being.

Our ability is enhanced when we can concentrate. It is difficult to concentrate when we are disorganized. Taking actions, even if they mainly increase our feeling of organization, will create room in our minds for concentration. Concentrating on each task, doing them one at a time, increases our efficiency and increases our well-being, generally, in life.

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