Time Management and Day Planning Hints and Tools

Seven Tips For Planning Your Workday

When we speak of Time Management, we are not speaking of List Management. These are two separate actions. Time Management can only be accomplished by Proper Daily Planning. It is a method of working out how to use the hours in your day. It is the only way to achieve maximum effectiveness.

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Regardless how you accomplish them, there are some basics in planning your work day. Let’s discover some basic rules tips and suggestions that can help truly spend our time wisely. Let’s face it, our days are like bank accounts. Rather than being filled with dollars they are filled with hours and they are refilled to capacity each day. Perhaps we should use this asset as efficiently as we can. Here are some tips:

1.Planning is a separate function. Don’t mix planning and working. Plan first; then work. It’s best to plan at the end of the day for the next, or at the beginning of the day just starting.

2.We don’t work 24/7. So it’s important to establish our duty hours. This can be our work period on the job, or even extend beyond our standard office time. For work-at-home folks this period may begin early and end late. We should establish a specific start time and an end time.Continue Reading

Time Management

There is nothing like ending the day knowing that you have gotten everything done that you intended. Is this something that either happens often in your life or only sometimes? Many of us manage by lists. Many of us use list managing software program – either paper based and computer based. But these can be useless if we do not have methods developed to actually get things done. Without methods of managing our days, through “battle plans”, we will find our lists growing and growing – leading to frustrations and overwhelm.

We usually begin with the best of intentions – the highest expectations. But we usually end the day wondering where the time went. I want to share with you 7 tips that may help you get more done in a day. Implementation of even a few of these can make quite a difference in how effective you are in your day-to- day life:

1. The idea that one can multi-task is a myth. Do not fall for the idea that this is a valuable skill – it is not if you are wanting to get projects done. Tasks are accomplished one at a time. Multi-tasking may be valuable in professions where routing particles or people is important – but that is actually a single task itself.

2. There is no power during scattered attention and action. Power can only come about, in life, by learning to do WHAT you are doing WHILE you are doing it. If it deserves to get done, it deserves ALL your attention.Continue Reading

Solid Advice About Time Management That Can Help Anyone

Do you sometimes feel like you can’t get a handle on time? You are likely one of the many people who have time management trouble. Be that as it may, you can still take control by following the tips presented here.

Make use of a timer. If you have trouble with focusing on a task, set a timer for the length of time that you think you will need. For instance, if you desire to spend an hour on a task, set the timer for 15 minutes, go for a break, then come back to set the timer for another 15 minutes until you have worked on the task for one hour.

One of the best things you can do to regulate your time is to use a calendar. Some individuals have a preference for paper calendars they physically mark things down on. Others may enjoy using electronic calendars on computers or smartphone. Whatever version you choose, you need a type of calendar to keep track of your tasks and to manage your time better.

Allocate wise use of your time. Consider how long it takes to complete each task and make a firm completion time. This will allow you to manage your time properly, which will improve your life. As you cultivate good time-management skills, you may start to find gaps of free time in your day. You can either employ these “bonus hours” to work on new tasks or take a personal time to rest and relax.

Begin each day by reviewing and fine tuning your schedule. By beginning each day with a realistic set of tasks to accomplish, you stand a good chance of succeeding. As you look at your schedule, make sure that what you are trying to do is realistic.

When planning your day’s schedule, ensure that you are prepared for any distractions that might occur. You should always build in wiggle room for traffic jams or unannounced visitors. By anticipating distractions, you will be able to stay on the right path.

Prioritize all of your tasks. Frequently, mundane tasks waste most of the day. When you make a prioritized list, you can determine in advance the amount of time you want to spend on each task. Write down everything you need to accomplish in their order of importance.

You have now learned a number of the crucial components of time management. Do not be someone who is bad at managing time. The above tips show that not only is time management possible, it is really quite simple.

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Can We Actually Create Time? Yes! Here’s How

We consider time to be a fixed commodity which moves along with little regard to our own intentions and desires. We consider ourselves slaves to time with little freedom from its dominance. But what if I told you each of us has, within our power, the ability to actually CREATE TIME?

An excellent definition of time, that I have found, is, “Time could be considered a manifestation in space which is varied by objects.” (LRH) What does this mean? It means that time is a function of movement. It means that Time can be changed and modified by the movement of particles through space. Time is a manifestation of a moving universe. It is not a fixed and nebulous and undefinable constant in which everything is trapped and bound. The movements of particles through space actually “create” time.

We, by habit of thought, believe in a certain hierarchy. At the top, the senior boss, most of us believe, is this immutable juggernaut called “Time”. We accept this as a truism even while few of us could actually define time if asked. If mass, energy and time are inextricably linked, then who was it that decided that the inalterable part of that trio was Time?

If Time is manifested by the movement of things within space, then might we admit that time can be created simply by moving more through space more quickly? Perhaps the hummingbird, with a life span of 5 of our years, (heart rate of 1250 bpm) actually lives 1250/80*5= 78.125 self-created years. Perhaps a tortoise, with a life span of 150 of our years, (heart rate of 20 bpm), lives 20/80*150=37.5 self-created years. Does a busy and productive person living a full and varied life live “longer” (measured in self-created time stream) than the deadbeat who sleeps half the day and lives a sedentary life? What do you think?

Each of us has experienced the elastic nature of time. A child perceives time as moving more slowly compared to an adult. Time rushes by during a fun vacation and seems to slow down if we are doing a job of drudgery. We consider time fixed only because we measure it by fixed systems such as the rotation of the Earth and its orbit around the Sun. This is an arbitrary point – and I argue that time is totally an arbitrary.

Controlling and managing time is actually the controlling of our attitudes, our perceptions and of our own particles and movement through space. We are in control of our own time. We create it. We either create lots of it; or, perhaps, not so much.

Time Management and Daily Planning is simply the recognition of this fact and the recognition that we create time by managing our activities as we live. We control by planning – by intending – by implementing. A well-lived life takes some degree of planning. Planning avoids pointlessness. Planning names our products and names our intentions. Well-executed projects and well-executed lives begin, each one, with a plan. Planning puts the stuff of life under human control.

Daily Planning helps us create more time.

There are tools that can be used. I have found some good iPhone applications which act as daily planners including “30/30″ and “Daily Routine”. These are fine tools that can help us manage our activities during the day. I use both. The only problem I have found with these, and other, tools is a lack of flexibility and clumsiness in their use. My own activities change day by day.

Regardless of what tool you choose, even if it’s just a piece of paper and pen, I suggest you try putting each day into an activities plan – a Time Plan. You will become more a master and less a slave to time. You will not be managing time as a fixed commodity; you will be CREATING TIME.

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